Costlocker guide
  • GETTING STARTED
    • What is Costlocker and who is it for
    • Registration and Company setup
    • Quick start in 5 steps
      • 1. Add People
      • 2. Create Activities
      • 3. Create Clients
      • 4. Create Projects
      • 5. Time Tracking
    • What's next?
  • Projects
    • Managing a Project
      • Creating a Project
      • Creating a Project by Duplication
      • Auto ID
      • Tags
      • Responsible People
      • Discount on the project
      • Project Billing
      • Finishing a Project
      • Exporting the Budget
      • Locking a Project
    • Recurring project
      • Creating a Recurring Project
      • Working with a Recurring Project
      • Manually Duplicating a Recurring Project
    • Types of Budgets
    • Project Detail
      • Overview
      • Report
      • Alerts
      • Cost Estimate
      • Billing
      • Rates
      • Business Reports
      • Timesheet
      • Notes
    • Project Expenses
      • Project Expenses Report
    • Billable vs. Non-Billable Hours
  • People
    • Adding people
    • User Roles
    • Activating / Deactivating a Person
    • Salary
    • Bonuses
    • Calculating an Employee's Hourly Rate
  • Activities
    • Creating Activities
    • Activating / Deactivating an Activity
  • CLIENTS
    • Creating a Client
    • Activating / Deactivating a Client
    • Setting Default Client Rates
  • Time Tracking
    • Time Tracking
  • Timesheet
    • Daily Time Entry
    • Weekly Time Entry
    • Timesheet Views
      • Summary
      • Day by Day
      • Weekly
      • Live
  • Reports
    • Company Performance
    • Report of Finished Project
    • Workload
    • Business Reports
    • Project Expenses
    • Billing
  • Profitability
  • Your Company
    • Basic Overviews
    • Alerts
    • Overhead Costs
    • Fixed and Monthly Rate
    • Calculation of Overhead Cost per Worked Hour
    • Analysis Cost Allocation in projects
  • Settings
    • My Account
    • Desktop Application
    • Company
    • Groups
    • API
  • Applications
    • MacOS Application
    • Windows application
    • iOS Mobile Application
  • Integrations
    • Integration with Make
    • API
  • Subscription
    • Trial period
    • Switching to a Paid Account
    • Subscription Settings
    • Billing email adress
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On this page
  • Business reports contain two basic views
  • Business Report - Workload
  • Business Report - Profitability
  • Business Report for Individuals
  1. Reports

Business Reports

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Last updated 4 months ago

Business reports display the profitability and workload of individuals over a certain period.

This report pertains only to personnel and does not include project expenses. The project expenses report is described in a separate article.

You can find business reports in the section Your Company -> Business Reports.

Business reports contain two basic views

  • Workload: Shows how effectively we have utilized hourly capacity. (Based purely on hours).

  • Profitability: Displays the profitability of our company from various perspectives. (Unlike Workload, here we deal with finances, not just hours.)

You can switch between these reports using the double-button Workload | Profit.

Business Report - Workload

The business workload report shows us a view of tracked vs. estimated hours.

Estimated hours are those assigned to individuals in projects and should be worked within the selected time range.

This report also shows the number of hours that people have exceeded (Exceeded Estimates).

You can also filter selected items by clients, activities, and other metrics.

You can change the way of grouping in the view.

For example, we can look at workload by individual Groups or Activities, as seen in the following example.

Business Report - Profitability

We can look at the same data from a financial perspective—switch from Workload to Profit.

You can also customize the view from various perspectives using filters.

For example, we can sort employees by the highest profit in the previous month.

Similarly, we can switch to displaying profitability by individual activities in previous months.

Detailed View of Profitability

By clicking the Detailed button, you can display a detailed view of how the amounts are composed.

Here we see how income was calculated—that is, how many billable hours and what client rate was sold. Also, costs—how many hours were worked, including the sum of the hourly rate and overhead cost.

Business Report - Profitability by Clients

In the given example, we see a client "Super Water" with income but zero cost.

This is because the project for that client had an end date in the previous month and no tracked hours. In the budget type Time Estimates, Costlocker counts estimated hours as billable, from which income is calculated. And since there were no hours worked, we have zero labor cost here.

Business Report for Individuals

A similar report for a specific individual can be displayed in the People module. Select a specific person and click on Business Reports. Then views on the Workload, Salary, and Profit of that person are displayed.

Business reports
Business report - Workload
Business reports - Workload - Grouby by activity
Business report - Profitability - By person
Business report - Profitability - By Activity
Business report - Profitability - By Activity - Detailed
Business report - Profitability - By Client - Detailed
Report - person