Costlocker guide
  • GETTING STARTED
    • What is Costlocker and who is it for
    • Registration and Company setup
    • Quick start in 5 steps
      • 1. Add People
      • 2. Create Activities
      • 3. Create Clients
      • 4. Create Projects
      • 5. Time Tracking
    • What's next?
  • Projects
    • Managing a Project
      • Creating a Project
      • Creating a Project by Duplication
      • Auto ID
      • Tags
      • Responsible People
      • Discount on the project
      • Project Billing
      • Finishing a Project
      • Exporting the Budget
      • Locking a Project
    • Recurring project
      • Creating a Recurring Project
      • Working with a Recurring Project
      • Manually Duplicating a Recurring Project
    • Types of Budgets
    • Project Detail
      • Overview
      • Report
      • Alerts
      • Cost Estimate
      • Billing
      • Rates
      • Business Reports
      • Timesheet
      • Notes
    • Project Expenses
      • Project Expenses Report
    • Billable vs. Non-Billable Hours
  • People
    • Adding people
    • User Roles
    • Activating / Deactivating a Person
    • Salary
    • Bonuses
    • Calculating an Employee's Hourly Rate
  • Activities
    • Creating Activities
    • Activating / Deactivating an Activity
  • CLIENTS
    • Creating a Client
    • Activating / Deactivating a Client
    • Setting Default Client Rates
  • Time Tracking
    • Time Tracking
  • Timesheet
    • Daily Time Entry
    • Weekly Time Entry
    • Timesheet Views
      • Summary
      • Day by Day
      • Weekly
      • Live
  • Reports
    • Company Performance
    • Report of Finished Project
    • Workload
    • Business Reports
    • Project Expenses
    • Billing
  • Profitability
  • Your Company
    • Basic Overviews
    • Alerts
    • Overhead Costs
    • Fixed and Monthly Rate
    • Calculation of Overhead Cost per Worked Hour
    • Analysis Cost Allocation in projects
  • Settings
    • My Account
    • Desktop Application
    • Company
    • Groups
    • API
  • Applications
    • MacOS Application
    • Windows application
    • iOS Mobile Application
  • Integrations
    • Integration with Make
    • API
  • Subscription
    • Trial period
    • Switching to a Paid Account
    • Subscription Settings
    • Billing email adress
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  • How to Analyze Profitability
  • How to Use This Data for Better Decision-Making

Profitability

How to Compare Profitability Across Employees, Clients, and Projects

Costlocker allows us to track profitability at multiple levels – from individual employees to specific projects, all the way up to entire clients. This article will show you how to compare these metrics and what key insights you can gain from them.

In Costlocker, we can view profitability from various perspectives:

  • Employees – identify which employees generate the most profit and who might need training to use their time more efficiently.

  • Projects – discover which types of projects are the most profitable.

  • Clients – compare which clients bring in the highest margins.

How to Analyze Profitability

1. Employee Profitability

To find out the profit margin generated by individual employees:

  1. Go to the People section – Finished Projects Report.

  2. You can use filters to view only employees vs. freelancers or choose a specific time period.

  3. Sort by profit margin from highest to lowest by clicking on the Profit Margin column header.

You can also find profitability data for each person individually in their user detail view.

TIP: Track margins for individual employees – compare their costs with how much revenue their work generates. Use this data to optimize workload distribution or adjust pricing strategies.

2. Project Profitability

To compare the profitability of individual projects:

  1. Open the Projects Overview and go to the Finished section.

  2. Sort the projects by profit margin.

  1. You can filter by date or clients you're currently interested in.

TIP: Identify which projects yield the highest profitability and which ones bring in low or even negative margins. Analyze the reasons – such as high employee costs or inefficient processes.

3. Client Profitability

To compare the profitability of different clients:

  1. Go to the Clients section – Finished Projects Report.

  2. Select Profit Margin as the main metric and sort clients from highest to lowest margin.

TIP: Find out which clients are the most profitable for your company. Use this data to adjust your pricing policy or prioritize working with high-value clients.

How to Use This Data for Better Decision-Making

  • Work Optimization – focus on projects and employees with higher margins.

  • Improved Pricing Strategy – if certain projects or clients yield low profits, you might need to revise your pricing model.

  • Better Resource Allocation – assign employees to projects with higher profit potential.

With these insights from Costlocker, you’ll be able to make more informed decisions and continuously improve your company’s profitability.

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Last updated 1 month ago