People

Adding people

To get the most out of Costlocker, invite your colleagues to the application. This way, you'll be able to monitor what people spend their time on and the profitability of your projects.

Adding a Person

In the top menu, select the People tab and then click on Add New Person on the right.

Add a person

Next, you need to fill in the basic information of the person:

Person detail form

Fill in the first name, last name, and email of the person.

By unchecking the Send Invitation to Costlocker checkbox, you will only create the person in Costlocker, but an invitation will not be sent to your colleague. This is useful if you want to import timesheets for them.

Roles in Costlocker

Administrator

A person with the Administrator role has access to almost everything, except the Subscription section.

Manager

An ideal role if you want to allow a person access to manage selected projects.

Employee

Can only track time.
Can see their own logged time in the Timesheet.
Cannot see any information about the company's finances.

Detailed information about roles can be found in the article User Roles.

Salary Setup

Next, enter how the employee is compensated.
Based on the compensation method, Costlocker calculates employee costs and allocates them to projects.

You can change this setting at any time later.
For testing purposes, you don't need to find exact numbers; approximate values will suffice for now.

Monthly Salary

The colleague has a regular monthly salary and workload.

Hourly Rate

The colleague is paid for the hours worked at a certain rate—ideal for freelancers.

In our example, we'll add the following colleagues with their salaries:

Name	Role	Type of Employment	Salary and Workload / Hourly Rate
Arthur Smith	Employee	Salary	$6,400; 80h / month
Jessicca Miller	Employee	Hourly Rate	$120 / hour
John Jackson	Employee	Hourly Rate	$80 / hour
Margaret Collins	Admin	Salary	$16,000,;160h / month

Don't forget to set the salary of the company owner

In the list of people, select the person who is the owner (yourself) under the name you registered with.

In the details, click on Edit Person.

Edit person

Then go to the Salary tab.

Salary tab

Click on Add Monthly Salary / Add Hourly Rate according to the compensation method.

We have chosen a Monthly salary of $12,000 and 160 hours per month.

The resulting form then looks as follows:

Edit Person Salary

Then click Save and go back to the list of all people using the top tab People.

In our case, the resulting list of people looks like this:

List of people

Billable vs. Non-Billable Hours

In most reports and time tracking, we encounter the terms billable and non-billable hours.

User Roles

In Costlocker, we have four basic user roles: Account Owner, Admin, Manager, and Employee. In this article, we'll describe the differences between them.