Costlocker guide
  • GETTING STARTED
    • What is Costlocker and who is it for
    • Registration and Company setup
    • Quick start in 5 steps
      • 1. Add People
      • 2. Create Activities
      • 3. Create Clients
      • 4. Create Projects
      • 5. Time Tracking
    • What's next?
  • Projects
    • Managing a Project
      • Creating a Project
      • Creating a Project by Duplication
      • Auto ID
      • Tags
      • Responsible People
      • Discount on the project
      • Project Billing
      • Finishing a Project
      • Exporting the Budget
      • Locking a Project
    • Recurring project
      • Creating a Recurring Project
      • Working with a Recurring Project
      • Manually Duplicating a Recurring Project
    • Types of Budgets
    • Project Detail
      • Overview
      • Report
      • Alerts
      • Cost Estimate
      • Billing
      • Rates
      • Business Reports
      • Timesheet
      • Notes
    • Project Expenses
      • Project Expenses Report
    • Billable vs. Non-Billable Hours
  • People
    • Adding people
    • User Roles
    • Activating / Deactivating a Person
    • Salary
    • Bonuses
    • Calculating an Employee's Hourly Rate
  • Activities
    • Creating Activities
    • Activating / Deactivating an Activity
  • CLIENTS
    • Creating a Client
    • Activating / Deactivating a Client
    • Setting Default Client Rates
  • Time Tracking
    • Time Tracking
  • Timesheet
    • Daily Time Entry
    • Weekly Time Entry
    • Timesheet Views
      • Summary
      • Day by Day
      • Weekly
      • Live
  • Reports
    • Company Performance
    • Report of Finished Project
    • Workload
    • Business Reports
    • Project Expenses
    • Billing
  • Profitability
  • Your Company
    • Basic Overviews
    • Alerts
    • Overhead Costs
    • Fixed and Monthly Rate
    • Calculation of Overhead Cost per Worked Hour
    • Analysis Cost Allocation in projects
  • Settings
    • My Account
    • Desktop Application
    • Company
    • Groups
    • API
  • Applications
    • MacOS Application
    • Windows application
    • iOS Mobile Application
  • Integrations
    • Integration with Make
    • API
  • Subscription
    • Trial period
    • Switching to a Paid Account
    • Subscription Settings
    • Billing email adress
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On this page
  • Two Options for Adding Time
  • Time Tracking using Start/Stop
  • Adding Time Without Using the Stopwatch
  1. GETTING STARTED
  2. Quick start in 5 steps

5. Time Tracking

Previous4. Create ProjectsNextWhat's next?

Last updated 4 months ago

One of the main features of Costlocker is tracking worked hours. The recorded time automatically distributes salary costs across all the projects workers spent time on.

Two Options for Adding Time

  • Time Tracking: Primarily used for logging your own time, either using the Start/Stop mode or by directly entering the time without using a stopwatch. You can track time in the browser or via the desktop app for Mac and Windows.

  • Timesheet: Ideal for managers and administrators to log time in bulk, including time for other employees.

Here, we’ll show the simpler method of time tracking. Information about bulk time logging can be found in the article Timesheet.

Time Tracking using Start/Stop

  1. Go to Time Tracking in the main menu.

  1. Select the task assigned to you in the project budget, e.g., Milk Bar Stodolní - Website Update - Design.

In the table, you will see the client name, project, and activity on the left, and on the right, the tracked time and the total estimated time for the task. You can mark the task as a favorite by clicking the star, so it always appears at the top of the list.

  1. Optionally, fill in a description, e.g., Design system preparation, and start the stopwatch by clicking Start.

The stopwatch tracks the current activity you're working on. If you need to change the start time, click the time field and adjust the start time.

Once you're done with the task, simply click Stop, and the tracked time will be moved down into the records.

Adding Time Without Using the Stopwatch

  1. Select the project, e.g., Account Management in the same project.

  1. Optionally, write something like Meeting with a client in the description.

  2. Click on the time entry line (to the left of Start), type in 2h, and click the Save button.

Just like we logged 2 hours with "2h", you can use other time formats where "h" and "hod" represent hours, "m" and "min" for minutes, and "s"/"sec" for seconds. You can also separate hours and minutes with a colon. Some examples:

  • 15m - 15 minutes

  • 1h15m - 1 hour, 15 minutes

  • 2:30 - 2 hours, 30 minutes.

That’s all for the introduction to Costlocker. After completing your first project, we recommend reading the article Project Detail, where you’ll learn more about evaluating and closing projects.

Time tracking empty
Project selection
Start project tracking
Adding time manually
Time tracking view