As of now, Costlocker can’t create invoices and send them to the client. What it can do however, is keep track of your billing, so you can always keep an eye on your cash flow.

Everything related to project billing can be found under the Billing tab in any project page.

Enter what’s already been invoiced

As soon as you create an invoice in your preferred application, enter the data into the project’s Billing tab.

  • Check the Invoiced field to indicate that the invoice has already been created and sent to the client
  • Enter the billing date into the Date field
  • Enter any additional information (e.g. invoice number) into the Bill ID / Description field
  • Enter the price listed in the invoice into the Amount field, but without VAT, as your project budget in Costlocker is also without VAT
  • Don’t forget to save the record using the Save button

Note:

In the Overview tab of the project page, you’ll always see how much of the total project price has already been invoiced (Billed to date).

Enter what’s still to be invoiced

If you agreed to invoice the project in several installments, enter what should be invoiced and when.

  • Leave the Invoiced field empty, if the item hasn’t been invoiced yet – whoever will be billing the item will check this filed later when it’s done.
  • Enter the expected date of billing into the Date field – this is often related to a milestone in the project timeline.
  • Leave any information necessary for whoever will be billing the item in the Bill ID / Description field. This can include e.g. where they can find the order or what they should confirm before billing.
  • Enter the price listed in the invoice into the Amount field, but without VAT, as your project budget in Costlocker is also without VAT
  • Don’t forget to save the record using the Save button

Read more: Billing outlook or what you’re going to invoice in the following months.

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